This privacy policy describes how the PS CRM integration with Visma NXT processes personal data.
1. Purpose of the integration
The integration is used internally by Port-Service Øst AS to transfer and synchronize business-related information between the company’s CRM system and Visma NXT ERP system.
The purpose of the integration is to:
- create and synchronize customers
- create and synchronize contact persons
- ensure correct and updated business information across systems
This integration is for internal business use only and is not offered as a public service to external users.
2. What data may be processed
The integration may process the following types of data:
Customer data
- customer number
- actor number
- organization number
- company name
- address
- postal code
- city
Contact person data
- name
- email address
- phone number
- actor number
- related customer actor number
The integration is not intended to process special categories of personal data.
3. How the data is used
Data is processed only for the purpose of:
- identifying existing customers and contacts
- creating new records where needed
- updating records between systems
- maintaining correct links between CRM and ERP data
Data is not sold, shared, or used for marketing purposes through this integration.
4. Legal basis
Personal data is processed on the basis of Port-Service Øst’s legitimate interest in administering customer relationships, contact information, and internal business operations.
Where required, processing may also be necessary for the performance of a contract or to comply with legal obligations.
5. Data sharing
Data processed through this integration may be shared only with:
- Visma NXT, as part of the ERP functionality
- authorized internal personnel at Port-Service Øst AS
- trusted service providers involved in hosting, maintenance, or technical operation of the systems, where relevant
Data is not disclosed to unauthorized third parties.
6. Storage and security
Port-Service Øst AS takes reasonable technical and organizational measures to protect personal data against unauthorized access, alteration, disclosure, or deletion.
Access to the integration and related systems is limited to authorized users only.
7. Data retention
Data is stored only as long as necessary for business, contractual, legal, and administrative purposes.
Retention periods follow Port-Service Øst’s internal routines and applicable legal requirements.
8. Rights
Individuals whose personal data is processed may have the right to request:
- access to their personal data
- correction of inaccurate data
- deletion, where applicable
- restriction of processing
- objection to processing
- information about how their data is processed
Requests may be sent to the contact details below.
9. Contact
If you have questions about this privacy policy or how data is processed, please contact:
Port-Service Øst AS
Rødbølveien 22, 3270 Larvik
post@port-service.no
+47 99 58 22 44
Iselin Fox
iselin@port-service.no
+47 920 99 720
10. Changes
This privacy policy may be updated from time to time to reflect changes in the integration, applicable law, or internal routines.
Last updated: 10.04.2026